Requests and Appointments
An attorney who wants to retain you for a health care mediation can click on the Request button by your name on AHLA’s
Exclusive Roster of Mediators
. AHLA staff will be in touch to make arrangements.
If an attorney reaches out to you directly, please contact us or ask the attorney to request assistance from staff. Our exclusive arrangement applies to all health care mediations regardless of the source.
If the parties select you to mediate, AHLA will send a notice of appointment with a link to this page. Please complete the Acceptance Form in PDF
and provide a
unless AHLA has a current one on file. You are not required to submit a Disclosure Checklist (PDF
) but may find it helpful.
Please upload the Acceptance Form and Disclosure Checklist (if completed) to the case site. If you need assistance, please
. To protect your privacy, please email the W-9 to
Preparing for Mediation
Agreement to Mediate
AHLA does not have rules for mediation (because there is no way to enforce them) but requires all participants to sign an
Agreement to Mediate
. Please ensure this document is executed prior to or at the beginning of the first mediation session.
Once you have a sense of how many hours you will spend preparing for mediation and mediating, please ask the
to collect a deposit. Estimate conservatively. It is far easier to return unused funds than it is to collect additional deposits after the mediation is over. Deposits are due within 30 days and late fees apply.
The Case Management System will notify you when AHLA has received and recorded a deposit.
can provide an unassisted conference line or reserve an operator-assisted call.
Unassisted means you and the parties receive a toll-free number and a conference code. Participants dial in at the appointed time. For a claim with only two party-representatives, an unassisted line is usually sufficient. You can use this conference line for future calls relating to the claim without having to reserve a time. AHLA deducts a flat fee of $55 from deposits for this service (no charge for individual calls).
Operator-assisted means the operator will take attendance, follow up with anyone on the attendee list who is not on the line, and assist with any technical questions. This option is best suited for multi-party claims with numerous representatives. Please note that operators are not members of the Dispute Resolution Service staff and cannot assist with other matters.
can reserve appropriate space for a mediation.
- Include the four-digit claim number
- Provide a W-9 if AHLA does not have a current one on file
Clearly mark a final invoices as "Final" so we know it is okay to return unused funds, and please submit final invoices within 15 days after your work is completed so AHLA can refund excess funds in escrow promptly.
The quickest way to receive payment is to sign up for direct deposit using
. Otherwise, you will receive a check in the mail.
Please alert your billing department to AHLA’s 18% administrative fee so it is not expecting full payment of the amount billed.
To track invoices, click on the Financials button the case site. “Approved” means sufficient funds on are deposit to cover an invoice, and you should receive payment within two weeks after the approval date. “Received” means AHLA has not yet received sufficient funds to pay an invoice.
Sharing with Parties
AHLA does not routinely share neutrals’ invoices with parties but provides them upon request.